Part-Time Executive Assistant to the President

Job Location


Type of Job

Part Time

Published Date

January 21, 2021, 8:00:00 AM

About the job

The California Institute for  Human Science (CIHS) invites applicants for the position of Part-Time  Executive Assistant to the President.

The Executive Assistant to the  president represents the Institute in a variety of ways. In daily  administrative duties -- whether coordinating correspondence or  attending meetings and events -- the Executive Assistant understands all  university policies and the President's mission and goals.

CIHS is a small, private,  graduate institution that was granted WASC Candidate status, in June,  2018. 

The position is part time for now.  Hours are anticipated to be ½  time, firmly scheduled in advance in coordination with the availability  of the Executive Assistant.  The position reports to the Institute’s  President, Dr. Thomas Brophy.

Essential Functions

  • Executive Support:Completes a broad variety of administrative tasks for the President; plans, coordinates and ensures schedules.

  • Researches, prioritizes, and  follows up on incoming issues and concerns addressed to the President;  determines appropriate courses of action, referrals, or responses.

  • Works closely and effectively  with the President to keep him/her well informed of upcoming commitments  and responsibilities, following up appropriately.

  • Provides leadership to build  relationships crucial to the success of the organization, and manages a  variety of special projects for the President.

  • Successfully completes  critical aspects of deliverables with a hands-on approach, including  drafting acknowledgement letters, personal correspondence, and other  tasks that facilitate the President’s responsibilities.

  • Prioritizes conflicting needs;  handles matters expeditiously, proactively, and follows-through on  projects to successful completion, often with deadline pressures.

Required Knowledge, Skills, and Abilities

Individual must possess knowledge, skills and ability to successfully perform the essential functions of the position.

  • Strong organizational skills  that reflect ability to perform and prioritize multiple tasks seamlessly  with excellent attention to detail.

  • Very strong interpersonal  skills and the ability to build relationships with stakeholders,  including staff, board members, external partners and donors.

  • Expert level written and verbal communication skills.

  • Demonstrated proactive approaches to problem-solving.

  • Highly resourceful team-player, with the ability to also be extremely effective independently.

  • Proven ability to handle confidential information with discretion.

  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment.

  • Willingly adjusts to changing  work assignments or conditions.Open to changes in operational  procedures, technology, and/or organizational structure. Views changes  as opportunities for learning and professional development.Displays a  positive attitude to encourage others.

  • Demonstrates high ethical standards of conduct in the performance of his/her job duties and responsibilities.


  • Bachelors degree  required.Graduate degree is strongly preferred, or any combination of  education and experience that provides the required skills and ability.

  • Experience and interest in internal and external communications, partnership development, and fundraising.

  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), and Social Media web platforms.

  • Basic technical skills  facility is a strong positive, capability with or facility  learning:Google Calendar; Google Drives; website updates (Wix); using a  CRM (Insightly, Populi); Adobe Acrobat; Youtube Channel admin; online  learning platforms (Moodle); Google Adwords.

About us

Established in 1992, CIHS is a non-profit 501(c)3 institution and global leader in integral education and research at the interface of science and spirituality. The 2.5 acre campus is located in Encinitas, north coastal San Diego County.

How to apply

Please send resume and cover letter to Thomas Brophy